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PROJECT TOPIC: DEVELOPED AN ONLINE HOSTEL MANAGEMENT SYSTEM USING MODERN TECHNOLOGY
Department: Computer Science
FORMART: MS WORD
PAGES: 72 pages, abstract, chapter 1-5 , APENDIX A source code and APENDIX B output, well reserached and supervise
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This Project work intends to address some of the problems encountered in the allocation of hostels to students manually in Universities, using University of port harcourt as the case study. The growing number of students in higher institutions posed a lot of accommodation problems on the part of students and school management. Some of the problems encountered include, few hostels that exist in the University are not properly managed, statistic of rooms required to match the growing number of students are farfetched, students who have paid hostel fees may end up not getting rooms because of lack of bed, Hostel administrators cannot give accurate information of the occupancy of a particular room. In respect to all of these existing problems, it became necessary to design a system capable of managing a database which allocates hostel to student. The system to be designed will keep track of all the available rooms and its occupants. This hostel management system was implemented using HTML, PHP and MySQL.
1.1 Background of the Study
A hostel by definition is a building in which less fee accommodation is provided for students, Hostel is a not less than a home for students when staying away from their home. It has large well ventilated dormitories and single rooms and is situated in the school premises. Providing clean and calm hostel accommodation is one of the key responsible of school management.
To manage the hostel facilities, a lot of data need to be maintained such as number of student hostel can accommodate, hostel rules and regulation, hostel fee, hostel in and out of student, guest and visitor record and so on. So, this needs the system which has an ability to capture all kind of data and information and analysis it properly for smooth functioning of the hostel which hostel warden can easily maintain the data.
Hostel Management in schools often involves administering of all activities of students. All these still remain difficult and require some job for the top management. Hostel Management functions and responsibilities in modern day
Schools have always been a problem in managing, because of the manual system method of tools they use. Hostel Management System is well designed specially to meet challenges of administrative set up of any school.
HMS can be used to assist in student’s allocation, setup hostel information, hostel application, and student outing record and visitor management.
It has been established that the inadequacy of hostel accommodation and management has an adverse effect on then actualization of qualitative and standard education in Nigeria, universities and polytechnics.
It is safe to say that most activities such as hostel allocation carried out in most universities in Nigeria are done manually. Online hostel management system a web based application developed for managing various activities in the hostel. For the past few years the number of educational institutions is increasing rapidly there by the number of hostels is also increasing for the accommodation of the students studying in this institution. And hence there is a lot of strain on the person who are running the hostel. This particular project deals with the problems on managing a hostel and avoids the problems which occur when carried manually. Identification of the drawbacks of the existing system leads to the designing of computerized system that will be compatible to the existing system with the system which is more users friendly and more GUI oriented. We carry improve the efficiency of the system, thus overcome the drawbacks of the existing system.
• Less human error
• Strength and strain of manual labour carry be reduced
• High security
• Data redundancy can be avoided to some extent
• Data consistency
• Easy to handle
This Hostel Management System is developed in favour of the hostel management team which helps them to save the records of the students about their rooms and other things. It helps them from the manual work from which it is very difficult to find the record of the students and the information about those ones who had left the hostel years before.
Identification of the problems of the existing hostel management leads to the development of computerized solution that will be compatible to the existing hostel management with the solution which is more users friendly and more GUI oriented.
1.2 Statement of the Problem
After making an observation and research on the current process of hostel management at School, it found that every single thing is done completely by manual.
Currently, the SMA management at JAIP has decided to make computerized System. It is because there are facing problem such as corrupted of data. The data about information of student hostel are store and keep not very well and systematically. In the current process, the data are stored into the file but not in the database which is lead to data duplication, repetitive data, and isolation of data from one to another. It is also worried of something happen to the file, and then all the data will be lost.
In the current manual system, it will very difficult to find the hostel record and other information of student manually. Because it has been keep on the paper and it is easy to loss. It also consumes time to search the paper of student hostel record one by one.
The manual system requires longer time for allocation the student to Respective hostel, dorm, and bed.
Besides that, the manual application will lead toward a hassle data management for faster student allocation as well as managing the data for faster task such as student’s activities, student outing record and managing visitors. This system is designed in favour of the hostel management which helps them to save the records of the students about their rooms and other things. This particular project deals with the problems on managing a hostel and avoids the problems which occur when carried manually Identification of the drawbacks of the existing system leads to the designing of computerized system that will be compatible to the existing system with which is more user friendly. We can improve the efficiency of the system, thus overcome the drawbacks of the existing system.
1. 3 Aim and Objectives of the Study
The aim of this project work is to developed an online hostel management system using modern technology which will solve the problem encountered in the existing hostel management system which involves too much paper work and prone to errors.